GEMS Blog for Advisors

Best Practices


February 2, 2021

Best Practices for Student I-20 Requests (2021)

If you are offering department financial support (RA/TA/Fellowship/scholarship) to an international graduate applicant: complete the International Student Funding Detail page. To access, go to MGP >> View Applicants >> the student’s application >> Funding Info tab. (We can’t process the I-20 without this departmental funding information entered here.) Awards approved by the Graduate School (International Student Tuition Waiver;…


December 29, 2020

Minimum Admissions Requirements & New Help File

Advisors are encouraged to review UW Admissions Procedures, which explains the roles of the Graduate School and the graduate programs in graduate admissions (forward this information to your admissions committees as needed). The following Graduate School minimum requirements should be confirmed prior to an offer of admission to graduate school. For complete details please review Minimum Admission…


December 17, 2020

Autumn Quarter 2020: Submit Candidacy & Degree Recommendations, Two-Week Extension for ETDs

ETD Extension From the Graduate Registration Fee Waiver page: The Graduate School is allowing a two-week extension for Autumn 2020 for the submission of electronic theses / dissertations (ETDs). Students who are registered for autumn quarter, have submitted a Master’s Degree Request for autumn quarter or passed their Final Exam during autumn quarter, and submit their ETD by January 2nd…


September 16, 2020

Autumn 2020: Convey Admissions Decisions Deadline

Please be advised the fifth day of instruction, Tuesday, October 6th, is an important admission deadline for Autumn Quarter. The following actions should be taken in MGP no later than October 6: Submit admission petitions Confirm the student has withdrawn from all classes (see SRF100 in the Student Database or MGP transcripts). Defer – admitted for Autumn 2020 deferring to…


February 12, 2020

2020 Admissions and Coronavirus

As the situation with the novel coronavirus (Covid-19) continues to unfold, some of you have expressed concern about admissions applications, especially in light of temporary US embassy closures and the Presidential Proclamation suspending entry into the U.S. from affected areas. The Graduate School strongly recommends that you continue to give all applicants full consideration, just…


January 7, 2020

Critical Reminder: Winter 2020 – Convey Admissions Decisions Deadline

Please be advised the fifth day of instruction, Friday, January 10, is an important admission deadline for Winter Quarter. The following actions should be taken in MyGradProgram no later than January 10: Submit admission petitions Confirm the student has withdrawn from all classes (see SRF100 in the Student Database or MGP transcripts). Defer – admitted for Winter 2020 deferring to a…


June 11, 2019

Summer 2019 – Convey Admissions Decisions Deadline

Although Spring graduation is starting next week, don’t forget that Summer quarter is right around the corner! Please be advised the fifth day of instruction, Friday, June 28, is an important admission deadline for Summer quarter (A-term, B-Term, and Full-Term).  The following actions should be taken in MGP no later than June 28: Submit admission petitions Defer…


March 21, 2019

Winter 2019 Graduation: Submit Candidacy & Degree Recommendations

Students graduating Winter Quarter 2019 must complete all degree requirements on or before March 22, 2019. Please use the following checklist to assist GEMS in providing a quick and successful graduation for your students. Checklist Before you recommend a student for graduation in MyGrad, verify the following: the master’s degree request indicates the correct degree code; contact GEMS if the…


March 18, 2019

April 15th Resolution – Council of Graduate Schools

This is a copy of the e-mail that was sent from the Office of the Interim Dean of the Graduate School on March 12. It is reposted here for your reference: Interim Dean Rebecca Aanerud would like to pass along this message from the Council of Graduate Schools.  Its purpose is to remind UW graduate programs about…


March 5, 2019

2019 Best Practices for Student Visa Requests and Department Funding

GEMS is approaching our peak period for processing Summer and Autumn 2019 I-20s for F-1 visa applications. Please help us process your new students’ I-20s as efficiently as possible; if you are offering department financial support (e.g., RA/TA/Fellowship/International Tuition Waiver) to an international graduate applicant: complete the Graduate Funding Detail page. To access, go to MGP…



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