Patients have the right to receive an accounting of certain disclosures of their protected health information for a time period of up to 6 years prior to the date on which the accounting is requested. The accounting of disclosure does not include disclosures that have been excluded under state and federal law, including:
- Disclosures made to carry out treatment, payment or healthcare operations;
- Disclosures made to individuals about themselves;
- Disclosures made that were incidental to a use or disclosure otherwise permitted or required for treatment, payment or healthcare operations (for example, when a copy machine technician pulls a jammed piece of paper out of the machine that contains PHI);
- Disclosures made to carry out an individual’s authorization;
- Disclosures made for a UW Medicine entity’s facility directory;
- Disclosures made to persons involved in the individual’s care;
- Disclosures made for purposes of notifying one responsible for the individual’s care and for which the individual had an opportunity to agree or object;
- Disclosures made for national security or intelligence purposes;
- Disclosures made to correctional institutions or law enforcement in custodial situations; and
- Disclosures of a limited data set made in accordance with a specific data use agreement.
Patients may request an accounting of disclosures by contacting UW Medicine Compliance
UW Medicine workforce members may document disclosures in the Disclosures Accounting online application using a single entry submission via web form or batch data entry by uploading an Excel spreadsheet.
- UW Medicine Disclosure Accounting Website
[Requires UW Medicine AMC Account] - Having trouble accessing the website? Contact uwmhelp@uw.edu.