FYI

The F.Y.I component of the Department of Pharmacology Intranet is a comprehensive database of information. This should be your first stop if you are looking for information, forms, procedures...

What if I have more questions?

Please stop by the main Pharmacology office in E-401, or give us a call at 543-1970.
We'll be happy to help you!

Orientation Information

Rotation Talks schedule

Staff Schedules

Benefits

For Medical, Dental, and Vision Insurance; Retirement Plans:
http://www.washington.edu/admin/benefits/

Recreational activities

There is a variety of recreational facilities (pools, racquetball courts, gymnasiums, weight training rooms, tennis courts) available to faculty, students, and staff members. Information regarding facilities and programs can be obtained at the IMA Building. Operating hours for the facilities vary. You can check to find out the current hours by calling 3-4590. Other phone numbers are listed in the Directory under Recreational Sports Programs. Membership in the IMA is free to students and is available to staff members for an annual or quarterly fee (staff ID cards must be shown at purchase). Guests can use the facility if accompanied by a member.
More at http://depts.washington.edu/ima/

Paychecks and Pay periods

Everyone is paid on the 10^th and 25^th of each month. The paycheck received on the 10^th is for the pay period consisting of the 16^th of the previous month through the end of the previous month. The paycheck received on the 25^th is for the pay period consisting of the first through the 15^th. If the scheduled pay day falls on a Saturday, you will be paid on the preceding Friday. If the scheduled pay day falls on a Sunday, you will receive your paycheck on the following Monday. In the event that the payday falls on a holiday, you will be paid the day before the holiday.

Payroll Direct Deposit is the process in which your net pay is electronically deposited to the checking or savings account of your choice on payday.

Your funds should become available in your bank account on payday. If not, please contact your bank directly if your funds are not available.

Online Direct Deposit

Access ESS (Employee Self-Service) thru MyUW (you must have a UWNetID).
Go to the Earnings section of ESS to find the Direct Deposit link.
Select Direct Deposit and complete the form.
You will receive an email confirmation within 24 hours of updating your Payroll Direct Deposit.

More information at http://www.washington.edu/admin/payroll/payrollguide.html

Temporary Faculty Housing

The University of Washington has a "Visiting Faculty Housing Service," which helps new and visiting faculty to find temporary housing in the Seattle area. The service is free; the office is staffed by volunteers (members of the Faculty Auxiliary). You may e-mail the service directly at vfhs@uw.edu and they will return to you, by e-mail, a housing request form. The service will then match a list of housing available with your request for housing.

Policies and Procedures

Local and Long Distance calls

To dial a campus number, dial the last five digits of the number.

To dial an off-campus local number, dial '9', followed by the ten-digit number (including area code).

To dial a long distance number or international number, a UWATS code is needed. Dial '77', then 1 + area code + number + UWATS code. To dial internationally, you must dial 77 + 011 + country code + city code + number + UWATS code.

UWATS

You need a UWATS number in order to dial long distance on telephones and faxes. To request a UWATS number, contact the main office or talk to your PI to obtain the UWATS code.

Mail

All Pharmacology staff members have a mailbox in one of the departmental mailrooms (D419 or K-wing hallway). Your mail should be addressed to:

D, E, and F Wings
(Your name)
Department of Pharmacology
University of Washington
Box 357280
Seattle WA 98195-7280

J and K Wings
(Your name)
Department of Pharmacology
University of Washington
Box 357750
Seattle WA 98195-7750

Express Mail (FedEx)
(Your name)
Department of Pharmacology
University of Washington
1959 NE Pacific Street, (Your Room Number)
Seattle WA 98195

Mail is picked up and delivered twice a day, at approximately 10:00 AM and 3:00 PM. There are bins for outgoing mail, which are sorted by type. Campus mail has two bins: one for upper campus and one for lower campus. There is also a bin for mail bearing U.S. postage stamps and a bin for mail bearing UW budget codes (to get barcode labels for budget numbers, see Fiscal Specialist Supervisor or one of the department secretaries). If you have questions about sending a letter or package, either through the mail or by express carrier, talk to staff in the Departmental office (E401).

Federal Express packages are picked up in D419 at approximately 4 PM. A budget number must be used to send via Fed Ex.

UW email account

Diane Schulstad in E407 will provide a code for you, as a new employee, to allow you to access the UW Net ID. For more information or to set up a UW email account go to http://uwnetid.washington.edu/newid/

After you have set up the UW Net ID, the next step is to set up your Homer (email) account:

https://uwnetid.washington.edu/manage/

You want to view your UW Net ID settings and activate your UW Inbox and folders and computing (Homer). To do this, you want to make sure to "activate" at the top of the web page and approve it at the bottom. Oftentimes, the footnote approval at the bottom is not viewed and you can miss it.

Travel

The University has specific procedures that cover both the placing of travel reservations and the methods for reimbursement of expenses incurred while traveling.

Check with Fiscal Office before making your plans!

Petty Cash

If small items need to be purchased for lab use, you may pay for them and get reimbursed through petty cash. The procedure for reimbursement is as follows:

Submit an original receipt (cash register tape, credit card slip, canceled check) along with a completed cash request (available in E401), and an authorization signature from an authority in your lab, to the main office.

A check request will be prepared and you will receive your reimbursement check in the mail.

Equipment repairs

Some equipment is owned by the lab itself, while some is owned by the department. The faculty member associated with your lab will know who owns the piece of equipment.

Report any problems with lab-owned equipment to the appropriate faculty member or research tech. Some equipment is on maintenance contract and some requires that a purchase order be issued for repairs. Repairs to equipment owned by the department must be reported to and authorized by the department administrator.

Leave

http://www.washington.edu/admin/hr/roles/mgr/leaveholiday/annual.html

Transportation Options

The University has a number of transportation and parking options. Each is outlined in the University of Washington Transportation Guide Web Site. Applications for all options must be completed and submitted to the Transportation Office window, T466A (located just inside from the bridge to upper campus). This office is open 9am-11am and 12pm-3pm If you have questions, call the Transportation Office at 3-0450.

On-the-job injuries

You are covered by State Industrial Insurance for on-the-job injuries. If you are injured at work, you may be treated at no cost to you at the University Hospital Emergency Room (about a 10 minute walk; they will send down a wheelchair if necessary). You may also get treatment at your own health care provider. However, the University would prefer that you receive treatment at the University Hospital if possible.

In order to ensure that your claim is processed properly, and that you do not receive any bills, you need to inform the health care provider that your injury was job-related. They will give you forms to complete when you are treated. Also, you will need to complete a University Accident/Incident Report (available from Diane Schulstad or Debra Howell) within 24 hours of the accident. We will then submit this form to the University office that processes your claim.

PDF of form

Complaint Resolution

Getting to Know Your Surroundings in Pharmacology

Offices

D419: FedEx pickup, copy room, mail room

E401: Fiscal Group, Computer Support

E407: Human Resources

F406: Graduate Program

F427: Chair and Administrator

K540: K wing

Restrooms

K wing 3^th floor: Men — K312; Women — K317

K wing 5^th floor: Men — K512; Women — K517

D wing 4^th floor: Women — D448, Men — D449

F wing 4^th floor: Women — F418, F444; Men — F412, F445

Current Address & Phone

The departmental office needs your current Seattle address and telephone number. Changes in address and telephone number should be given to Diane Schulstad (E407). You may also change your own address using the Employee Self Service web page.

To change your contact address online, go to https://myuw.washington.edu and follow the link to the Employee Self Service pages.

Students also need to contact the registrar's office and inform them of any address changes. Classified staff, senior fellows and others who receive benefits need to email the benefits office (benefits@uw.edu) to alert them of the change.

Copy and Fax Machines

Copy machines are located in rooms D419 and K528.

Fax machines are located in rooms E401 and K528.

UWATS codes and Copier codes for copier and fax machine use can be found through the Fiscal Specialist Supervisor.

Copy Cards

Graduate Students: A copicard has been issued in your name. This card is good for 200 copies at the Health Sciences Library (T-231 HSC). Please take care to secure and maintain this card; it is the only copicard you will receive this quarter. You will be issued an additional card at the beginning of Winter quarter (for 200 copies) and another at the beginning of Spring quarter (for 200 copies). The library copy service will not refund unused copies if any of these cards are lost, stolen, or mutilated. This card is intended to take care of your copying needs at Health Sciences Library during your first year of training.
In addition to this card, you may use your authorization code (see "Access Code" memo) to make copies on both machines in D-419.
The cost to use the copicard in the library is $.06 per copy as compared to $.04 per copy when using our copy machines in D-419. There are also copy centers located in the Health Sciences Center that charge $.04 per copy when using a budget number.

Keys

Obtain access cards for perimeter doors of the Health Sciences Center and keys to your office/lab area from Diane Schulstad in E407. You are responsible for these keys. If you need different or additional keys, please do not exchange keys with other people; it makes it impossible to track our key inventory. Please check in your old key and check out the key that you need.

Building permits

Building hours are Monday through Friday, 7 AM - 6 PM. The building is closed Saturday, Sunday and on holidays. A Building Use Permit, which is issued annually on July 1st and to new personnel as they arrive, authorizes you to be in the building outside of posted hours. The holder of a valid permit card will be able to vouch for other persons, i.e., family members, etc. If you fail to carry your permit with you, could conceivably be detained by University Police and have your keys confiscated.

Computer support

In addition to the computers available in many of our research labs, there is a Student Computer Lab in room D416. The Student Computer Lab contains four G5 iMacs with DVD drives, two G4 towers with CD RW/DVD R drives, scanners and an HP LaserJet color printer. If these machines are busy, additional computers are available in the Health Sciences Library (3rd floor). See the UW Computing and Comunications web site at http://www.washington.edu/computing for information on computing labs outside the department of Pharmacology.

For help within Pharmacology with troubleshooting computer difficulties, contact Michelle in E401A.

Recycling

D 419 and outside K 540. Cardboard boxes are to be broken down and placed in the hallway. There are also recycling receptacles for plastic bottles and aluminum cans. See also http://www.washington.edu/facilities/transportation/recyclingandsolidwaste/index for more info.

Supplies

The central office (E401) maintains a supply of basic office supplies (including envelopes, pens, transparencies, folders, notebooks, etc.). These are available for use by classified staff, research faculty, rotating first year graduate students, and second year TAs. In addition, each lab places orders for office and lab supplies directly from University stores for use by research faculty, senior fellows and graduate students who have selected permanent labs. In most labs there is one person who handles all the ordering; if you need anything that is not available, ask this person to order the item for you.

D wing library and K wing conference room reservations and use

The D wing library (D423) and the K wing conference room (K550) are available for use.

You may sign up for the D wing library and the K wing conference room on-line.

Priority is given to departments/faculty from the floor on which the particular conference room is located. Unreserved days and times are held for 'unscheduled' needs of the aforementioned departments/faculty. K550 should be locked when not in use. Keys to K550 are available from the K-Wing Secretary in K540 or Diane in E407.

Libraries

The Pharmacology Library (D423) is a NON-CIRCULATING library; please re-shelve your journals and books after you are through using them. The Health Sciences Library is located in the T Wing (T231). See the UW Directory for a complete listing.

Safeguard valuables

Thefts in the Health Sciences area can occur at any time. Extra precautions should be taken to safeguard personal valuables (purses, handbags, billfolds, laptops, etc.) DO NOT LEAVE THEM LYING AROUND. If you bring in a laptop, be sure to secure it with a lock. The areas in which you are working should be locked when you leave, even if you leave for just a few minutes. Observe and report immediately any strangers walking around the area who appear to be there without a reason (call Univ. Police 3-9331).

University Bookstore

The University Bookstore is located at 4326 University Way NE. A smaller satellite medical branch is located in the South Campus Student Center. The hours are Monday-Friday 8-5 and Saturday 10 AM — 4 PM.

Cash Machines (ATMs) Locations

4^th Floor T-wing Entrance (Washington Mutual)

3rd Floor Hospital Lobby (Bank of America)

I-wing Rotunda (U-Bank)

Outside the 2nd Floor, west entrance to the South Campus Center (U-Bank)

Cafeterias

Closest to D, E, F wings:
E Court Café (2^nd floor, E wing)
Hospital Cafeteria 1^st floor

Closest to K wing:
I-wing Rotunda, 1^st floor I-wing
Foege Building cafeteria

For daily menu offerings at all food service locations on campus, dial "3-MENU". If you want an easy way to budget for meals, consider "A La Carde", a prepaid a la carte food plan designed for use in campus cafeterias. "A La Carde" offers the convenience of not having to carry cash for meals. Call 3-4059 for more information or look for the sign up table in the South Campus Center outside the cafeteria.

Refrigerator/Microwave

E416 Microwaves and Refrigerators - for all department members
K wing 5th floor

Gift Shop

There is a gift shop on the third floor of the University Hospital's lobby, where greeting cards, magazines, candy and actual gifts are sold, and nearby is the Tea Room. The shops are open weekdays. The South Campus Center has a stand that also sells magazines and candy, and a small satellite branch of the University Bookstore. They are located on the second floor.

University Week

Every Thursday, this employee publication containing news and information about the University community is distributed to staff. Issues are mailed to every employee through campus mail.

http://www.uwnews.org/uweek/uweekindex.asp

Getting Around On Campus

Campus Maps

http://www.washington.edu/home/maps/

Visitors Information

The Visitor's Information Center offers information about the University, Seattle and the Puget Sound area. Travel brochures, lists of local events, and other information is available. The center is located at 4014 University Way NE, across from Schmitz Hall (8AM to 5PM, Monday through Friday).

Directions to Various Campus Locations

http://www.washington.edu/commuterservices/parking/

Pharmacology Computing

Computer support is provided to the University of Washington by UW Technology. Most questions about computing are answered on their website.

As a part of the UW Health Sciences Center, we are subject to the new HIPAA laws regarding security of our computers and network. Everyone is required to sign a compliance agreement, which in essence outlines rules for keeping our computers and network secure, such as:
have a secure password
keep antivirus software active and up-to-date
keep firewall turned on
do not download or install unlicensed or unauthorized software

If you bring in your personal laptop, be sure to bring to E401 BEFORE connecting it to the network. It is very important that you have your computer configured properly before you connect to the UW network!

Computing & Communications Resources

The department of Pharmacology provides support for departmentally owned computers. Instructions for several common computing tasks can be found online.

Student Computer Lab:

In addition to the computers available in many of our labs, there are six Macintosh computers, a color laser printer, and three scanners in the Student Computer Lab in room D416.

Please contact Michelle (E-401A) with computing questions.

LCD Scheduling

Reservations are currently done on the web at Pharmacology's calendar site.
When reserving the LCD, include the time you need for setup and return of the LCD back to E401A. If you are not able to return the projector before the main office closes for the day, it is your responsibility to check the online schedule and make arrangements to return the projector at least 15 minutes BEFORE the next reservation on the following business day. The office is open during the main office hours which are 8am-5pm.
Reservations are made for current quarter only (started during the break before) with the exception of Pharmacology Sponsored Events and courses.
Reservations are first-come first-served.
Priority is only used if a conflict is more than two weeks in advance (see priority listing below), or the scheduling requests are happening on the same day. 'Bumping' is not allowed just because a user forgot to reserve the LCD!
Please do not reserve the LCD 'just in case.' Limit your reservations to confirmed events so that everyone will have access to the LCD when it is needed.

LCD Reservation Priority

Pharmacology Sponsored Events, Seminars and Symposiums
Pharmacology Courses (includes JClub, Seminar, and Dissertations)
Note: Classroom Support Services also has LCD projectors available for use while teaching courses. Many classrooms have a built in projector as well.
Joint Courses
Pharmacology Meetings (Faculty and Admin)
Lab Meetings
Student Presentations (other than courses)

LCD On-line Setup Instructions

The LCD is compatible with both Windows and Macintosh computers:

Connect the power cords to the LCD and to your computer.
Turn on the LCD.
Connect one end of the cable to the blue 'Computer' port on the LCD.
Connect the other end of the cable to your computer's video-out port or monitor port.
Press the Souce Search button on the projector or the remote control until your computer image is displayed.
To raise the image, press the blue foot release button for the front adjustable foot and lift the front. Release the button to lock the foot in position.
Turn the focus ring to sharpen the image. Turn the zoom ring to reduce or enlarge the image.
CAUTION! Before you unplug the projector, shut down the projector properly. Press the Power Button twice. When the orange light stops flashing and the projector beeps you can unplug the projector.

Setup Troubleshooting

If you are having problems with the LCD, always check these items FIRST.

Verify the power connections to the projector and your computer
Verify the connections from the LCD to your computer
Verify that the power has been turned on
Check if lens cap is mounted

If you see a blank screen or you don't see the image you are trying to project from your computer, make sure the Power light on the projector is green and not flashing, and the A/V Mute slide is open. If the screen is still blank, restart your computer or press the Source Search button on the projector again.
WINDOWS: Hold down the Fn button on the keyboard and press the function key that lets you display on an external monitor. It may have an monitor or computer icon or it may be labeled CRT/LCD
If your projector and computer don't display the same image, do the following:
WINDOWS: Try using the CRT/LCD or function key with monitor/computer icon, as described above. If this doesn't work, double-click Display in the Windows Control Panel. Make sure both the LCD screen and monitor port are enabled. (Allow a few seconds for the projector to sync up.) See your Windows online help for details.
MACINTOSH OS X: From the Apple menu, select System Preferences, then click Displays. Select the VGA Display or Color LCD dialog box, click the Arrangement (or Arrange) tab, and make sure Mirror Displays is checked.
If you see an image but it's not displayed correctly, press the Auto button on the remote control to automatically readjust it.

LCD Manual for download

Epson Manual (PDF 1.8MB)

Student Computer Lab

In addition to the computers available in many of our research labs, there are six Macintosh computers, a color printer, and three scanners in the Student Computer Lab in room D416.

Please keep the following guidelines in mind while using the Student Computer Lab:

Use policy

The Pharmacology Student Computer lab is primarily intended for use by Pharmacology graduate students to complete academic and research projects. Other members of the Department are invited to use the lab for Pharmacology business when resources are available. All users are expected to practice common courtesy and respect the following guidelines.

Courtesy

- The lab is a shared resource.

Limit your time on the computers if the lab is busy or others are waiting.
You cannot "reserve" a computer by leaving your belongings on and around it. If you must leave the computer for a short break, leave a note with your expected return time on the computer. If you are gone for more than 10 minutes, your things may be removed and another user may claim the computer.
Do not leave open documents on the computers, or disks in the drives.
Clean up after yourself! Recycling bags and a trash can are available.
The lab is not intended as a study carrel or a meeting place. If not actively using the computers, please move to your lab, the library or breakroom.

Security

A key is required for access.
Please make sure the door is closed and locked behind you as you leave!

Software

A variety of word processing, imaging, graphics and internet tools are available.
Please do not load any software onto the computers in the student lab. Even small shareware applications and browser plug-ins can cause system conflicts. Contact Michelle about software installation.

Virus Protection

VirusScan is installed and updated regularly on the computers in the Student Lab.
You must allow VirusScan to scan your disks as they are mounted. Repair any problems immediately. Viruses spread quickly from the lab and can cause irreparable damage to your files.

Support and Maintenance

The lab computers will be completely wiped clean and rebuilt on a weekly basis without warning. You will lose any files saved on the lab computers or software you have attempted to install. Use a USB drive, burn a CD, or save your files to the Server.
If you are experiencing problems with the student computer lab equipment, contact Pharmacology computer support.

Michelle, E401A (just next door to the lab)
616-4661, m@uw.edu

Virus protection for computers

The University of Washington has site-licensed software for computer virus protection. VirusScan is provided for Macintosh and Windows computers.

Getting the software

You may download the software from your UW computer from the Computing & Communications ftp server.

Information for downloading VirusScan or Virex (Older OS) (Mac)
Information for downloading VirusScan (Windows, DOS)

More information about computer viruses can be found at http://www.washington.edu/computing/virus.html.

Updating virus definitions for Virex

New "virus definitions" for Virex are updated frequently so ideally you should set your antivirus software to update daily. These updates are important as new viruses are created constantly.

Please contact Michelle if you have any questions.

FYI