DigiMedia Google Guide: Option #2

Information

Steps

Click on the each of steps below to view its corresponding, detailed instructions.

• Coach creates a Google Account for him/herself

  1. Create a Google account for the coach/instructor at http://mail.google.com/mail/signup
      

• Coach creates a Google Account for each team

  1. Create Google account for each team at http://mail.google.com/mail/signup
      

• Coach creates a site using DigiMedia Template using the Coach Google Account

  1. Go to http://sites.google.com and login using the Coach's Google account login/password
  2. Click Create New Site
  3. Under Choose a template to use, click on Browse the gallery for more
  4. Search for 'TQ11 DigiMedia', click the box with the title, and Select it
  5. Now, you can continue creating your site:
     1. Name your Site (Note: the name of your site will become a part of your URL; you may need to edit the URL if the URL is already in use.)
     2. Ignore "Choose a Theme" and "More Options"
  6. Type the code and click Create Site
      

• Coach adds tq11digimedia@gmail.com as owner

  1. With the site you just created opened, click More Actions (upper right), and select Site Permissions from the dropdown list
  2. Under Add people, type tq11digimedia@gmail.com in the text box, and on the dropdown menu next to it change 'Can edit' to 'Is owner'(without adding tq11digimedia@gmail.com, your site cannot go forward into judging)
     
  3. Click Share
  4. Click Close to go back to your site
      

• Coach copies sites

  1. With the site opened (the site you created in Step 3), go to Actions > Manage > General (Site Settings) > scroll down and Copy this Site > Name Site (we recommend naming it as close to the student's entry title as possible) > enter the Code
  2. Be sure to check Include Revisions & Copy Site Members. These checked boxes are important as it carries over the owners assignments including tq11digimedia@gmail.com, thus relieving you of assigning tq11digimedia@gmail.com for every site you copy
  3. *Repeat Step 5i-5ii as many time as needed for amount of entries, naming each copy for each entry
     Note: one Google account can create only 5 sites per week (but there is no limit to how many sites an account can create over time - you can create 5 sites one week, and 5 more the next week, etc). If you have more than 5 entries and need to create all sites in less than a week, you will need to create more than one coach account; e.g., if you have 30 entries, you will need 6 coach accounts.
      

• Coach adds Team Accounts as editors to their corresponding sites

  1. Open one of the sites you have created for your teams
  2. Click More Actions (upper right), and select Site Permissions from the dropdown list
  3. Under Add people, type the Google account of the team (created on Step 2) that will be working on this site, and on the dropdown menu next to it be sure that 'Can edit' is selected
     
  4. Click Share
  5. Click Close to go back to your site
  6. Follow Step 6i-6v for every site you created for your teams
      

• Students log in to Google Sites with their team's account to work on their sites

  Important Google Sites tutorials for students creating DigiMedia entries:

  1. DigiMedia Storyboard (required)
  2. Add YouTube video to DigiMedia page (required)