Report Production

TRAC staff have many years of experience in producing reports for WSDOT and other agencies.

TRAC-UW projects that are funded by WSDOT are required to be submitted through TRAC. WSDOT also requires that TRAC reports be edited and formatted in consistent TRAC/WSDOT style, with professional looking graphics.

Below find information about

Helpful Documents
Report Production Process


Report production, submittal, and editing: Amy O’Brien 206.685.2644

Reproduction and tracking: Malorie Stites 206.543.3337

Helpful Documents

The following report-related documents are available:

WSDOT Research Report Guidelines (2020)
These guidelines (pdf) discuss the desired report organization and other requirements for WSDOT reports.

TRAC/WSDOT Research Report Template 2023 (MS Word)
Use this 508-compliant MS Word template to begin a new research report. Contact Amy O’Brien for questions about the template or more information about using styles that promote consistent report-writing formats.

Section 508 Compliance Guide for TRAC Authors (pdf)
This short guide explains how to meet Section 508 compliance requirements for reports authored in Microsoft Word for federally funded projects, which includes all WSDOT reports.

TRAC Report Guidelines for PIs and Project Managers (2020)(pdf)
These are guidelines for the report production process specific to TRAC.

TRAC Report and Thesis Guidelines for Graduate Students (2020) (pdf)
These are TRAC report production guidelines specifically for graudate students, who often coordinate production of a contracted report with production of their graduate thesis.

Report Production Process

All WSDOT projects require a 35- to 50-page Research Report (draft for review and final). Many projects also require a larger Technical Report.

The procedure for producing reports for WSDOT (as well as for most other agencies) is as follows:

1. Submit an electronic draft report to the TRAC editor.

2. The editor reviews the report for compliance with the contracting agency’s requirements and edits for clarity, conciseness, grammar, and punctuation.

3. The author reviews, changes, and approves the edits.

4. TRAC formats the report in the appropriate style and seeks final approval from the author.

5. A draft is electronically submitted to WSDOT under TRAC cover letter. Copies are distributed as appropriate.

6. WSDOT contacts the author with comments.

7. The author submits the comments (if minimal) or a changed draft to TRAC for final production.

8. TRAC obtains final approval from the author, then submits the final report to WSDOT under TRAC cover. Copies are distributed as appropriate.