Providers and Clinical Groups

Providers and Clinical Groups are important in Otobase. A Clinical Group is the central organizing concept in setting up and running multi-site clinical studies using the program. Assigning each subject to one or more providers and Clinical Groups helps structure information entered into the database, and makes it easier to retrieve the same information through searches. The concepts of provider and Clinical Group also help define levels of access to data and the security measures used to protect confidential subject data.

This group of topics will take you through the features of the two main data entry forms used to create records in Otobase for providers and Clinical Groups, the Provider Information form and Clinical Group Information form. For more information about running a clinical trial, see the see the Otobase Clinical Trials manual.

Entering Provider data

Assigning an Administrator Checklist

Setting up administrator e-mail

Changing administrator password

Using the Provider form

Creating Personal Provider and Personal Clinical Group lists

Full Group Access Privileges list

"All Subject" Privileges button

Setting table record privileges

Modifying Subject Studies Access

Assigning a Provider Checklist

Entering Provider login and e-mail information

Adding and removing a group of subjects

Viewing Clinical Group records

Setting Clinical Group identifier format

Setting provider access to Clinical Group subjects

Designating group administrators

Assigning a Clinical Group Checklist, Search and Export

Clinical Group is a study checkbox

Exporting study tools

Importing study tools

Assigning subject records to a Clinical Group

Study Participant ID

Setting up encryption

Setting up decryption

Setting up e-mail export